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Progbiz Education CRM is education CRM software made for Indian institutes. Schools, colleges, universities, coaching centres, and study abroad consultancies use it to gather student enquiries, stay on top of follow-ups, and guide each student from first contact to confirmed admission.

The reason admissions feel hard is rarely a shortage of enquiries. It is that enquiries arrive from too many places and live in too many notebooks, chat windows, and call logs. This CRM ends that mess by giving your counsellors one screen for every student and every next step.

It works as a single education CRM in India for every kind of institute, from a small school to a large university. Backed by Progbiz, trusted by 100+ businesses with a 98% satisfaction rate, you get a system that is easy to run and quick to show results.

Progbiz Education CRM for Indian institutes
Made for
Indian Institutes
98%
Client Satisfaction
Support
You Can Reach
WhatsApp
Built-In
Works on
Mobile

Built for Institutes Across India

Progbiz works as a practical CRM for the education sector in India, fitting how schools, colleges, and consultancies run admissions, from a single campus to many branches.

Schools, Colleges, and Universities

Coaching and Tuition Centres

Training Institutes

Study Abroad and Overseas Education Consultancies

Skill and Edtech Programs

What to Look for in an Education CRM in India

Many CRMs are made for shops and sales teams. Admissions are not the same. Before you pick one, check that it does these things well.

Understands Admission Stages

Look for built-in steps like enquiry, counselling, application, document collection, fee talk, and enrolment, not blank fields you have to design yourself.

Collects Enquiries on Its Own

It should pick up leads from your website, ads, WhatsApp, and calls and drop them into one list, with nothing typed by hand.

Puts the Right Counsellor on Each Lead

You should be able to route a student to the right person and see, at a glance, which follow-ups are done and which are waiting.

Talks the Way Students Do

Counsellors should be able to call, email, message, and WhatsApp from inside the system, with every reply saved on the student profile.

Feels Easy on Day One

A tool counsellors dislike is a tool they ignore. It should make sense fast, with little training.

Comes With Real Help

Pick a provider in India who can set you up and answer the phone when you need them.

Progbiz Education CRM does all six. That is why it fits institutes from day one.

Plans & Pricing

Starter

Up to 5 users

₹2,999/month
Get Started

Growth

Up to 20 users

₹7,999/month
Get Started

Business

Up to 50 users

₹14,999/month
Get Started

Enterprise

 

Custom pricing
Contact Sales
The real reasons institutes lose students

The Real Reasons Institutes Lose Students

Most institutes are not short on interest. They are short on a system. Here is where students quietly slip away. A CRM closes the gaps:

  • Every enquiry lands in one shared system, no matter the source
  • Each lead gets assigned to a counsellor
  • Follow-ups are tracked, so no student gets forgotten
  • Management can see who is converting and who is stuck
  • Campaign source shows which ads bring paying students

Fewer students slip through. More enquiries turn into enrollments.

What Progbiz Education CRM Does

Each feature below exists for one reason: to help you admit more students with less effort.

One Inbox for Every Enquiry

One Inbox for Every Enquiry

Pull leads from your website, ad campaigns, WhatsApp, and phone lines into a single list, so the first reply is fast.

Auto Assign and Auto Remind

Auto Assign and Auto Remind

Send each enquiry to the right counsellor the moment it arrives, and let the system nudge them until the follow-up is done.

A Clear Admission Pipeline

A Clear Admission Pipeline

Watch every student move through your stages, and see exactly where people drop off so you can fix it.

Reach Students Their Way

Reach Students Their Way

Call, email, SMS, and WhatsApp from inside the CRM, with the full conversation saved in one place.

Applications and Documents in Order

Applications and Documents in Order

Track each application and gather documents on the student profile, instead of hunting through email.

Fees Without the Guesswork

Fees Without the Guesswork

Note fee discussions, send payment reminders, and see what is paid and what is pending.

Live Dashboards

Live Dashboards

Open one screen to see today's enquiries, the pipeline, pending follow-ups, and admissions so far.

See How Each Counsellor Is Doing

See How Each Counsellor Is Doing

Compare calls, pending leads, and conversions across counsellors and branches in real time.

Know Which Marketing Pays

Know Which Marketing Pays

Tie every admission back to its source and stop spending on campaigns that do not convert.

A CRM in Your Pocket

A CRM in Your Pocket

Counsellors can update leads and follow-ups from a phone, on campus or off.

Bring Your Old Data In

Bring Your Old Data In

Import existing student lists in bulk, so you start full, not empty.

Room to Grow

Room to Grow

Add fee management, accounting, and HR later as your institute expands, all on one ERP platform.

For Coaching and Tuition Centres

Coaching centres live on batch enquiries and quick follow-ups, often for the same exam season. Progbiz captures every enquiry from ads, referrals, and walk-ins, sends each one to the right counsellor, and keeps follow-ups on track so a busy season does not turn into lost seats.

For Training and Skill Institutes

Training and skill institutes deal with short courses, rolling batches, and students who decide fast. Progbiz helps you reply the moment an enquiry comes in, track each learner from first interest to enrolment, and see which courses and campaigns bring real sign-ups.

Getting Started Is Simple

Results come from your team actually using the system, so we make the start easy.

1

We study how your admissions run today.

2

We shape the CRM around your enquiry and admission stages.

3

We move your existing student data in cleanly.

4

We train your counsellors so they adopt it quickly.

5

We stay available for support after go-live.

What Is a CRM for Education?

Progbiz Education CRM is part of our wider CRM software built for growing teams. A CRM for education is a single system that manages student enquiries, follow-ups, and admissions in one place. It replaces scattered sheets and missed calls with one organised, trackable flow.

It is different from a student information system. An SIS mostly stores details of students already enrolled. A CRM works earlier, building the relationship that turns an enquiry into an admission.

  • Gather enquiries from website, WhatsApp, phone, and ads in one list
  • Keep every interaction with a student on a single profile
  • See the live stage of each student in your pipeline
  • Trigger follow-up reminders so nothing is forgotten
  • Read clear reports on counsellor work and conversion rates

The outcome is steadier admissions and far fewer students lost to silence.

What is a CRM for education
Why institutes pick Progbiz Education CRM

Why Institutes Pick Progbiz

The best CRM is the one that fits how you already work. Here is what makes institutes choose Progbiz.

  • Made for how Indian institutes actually run admissions, not adapted from a sales tool
  • Simple enough that counsellors use it every day without complaint
  • Education stages ready from the start, from enquiry to enrolment
  • WhatsApp, call tracking, and campaign reporting built in
  • Grows with you through ERP features like fees and accounting, with a 14-day free trial and support you can actually reach

Progbiz Education CRM vs a Generic CRM

A general CRM can store contacts. Admissions need more. Here is the difference.

FeatureProgbiz Education CRMGeneric CRM
Made for admissionsYesNo
Ready education stagesYesBuild it yourself
WhatsApp enquiry handlingAdvancedLimited
Counsellor performance viewYesBasic
Application and document trackingYesRare
Parent and student communication historyFullBasic
Mobile appFullLimited
Admission season supportDedicatedGeneric
Cost vs Value

Is an Education CRM Worth the Cost?

Yes. Here is a simple way to see it. You already spend money to get enquiries through ads, events, and your website. If even a few of those students leave because no one replied in time, that loss is bigger than the cost of the CRM.

Progbiz Education CRM keeps those enquiries safe and followed up. That is how it pays for itself. It gives schools, colleges, and consultancies strong tools at a price made for institutes, not big companies.

ROI / Admission GrowthEnquiriesCapturedAdmissions+35% Conversion₹

Start With Progbiz Education CRM

If you want a CRM for education that is clear, affordable, and made for real admission work, start today. Take the 14-day free trial and watch your team capture more enquiries, follow up on time, and close more admissions with less effort.

Ready to Fill More Seats?

Start Your 14 Day Free Trial

Progbiz is a Kerala-based team, so institutes get CRM software in Kerala backed by close local support, along with help for schools, colleges, and educational institutions across India.

Trusted by Thousands, Built for Millions

“Using Progbiz ERP made running my business so much easier. I can track everything in one place and it saves me a lot of time.”

Ramesh Kumar
Ramesh Kumar
Wholesale Distributor

Progbiz ERP helped us stay more organized and manage our work smoothly. It’s simple to use and really improved our daily operations.

Rahul M.
Rahul M.
Manufacturing Business

Before Progbiz ERP, managing accounts and inventory was a headache. Now it’s faster, clear, and has helped us grow the business better.

Anita Joseph
Anita Joseph
Retail Store Owner

“Progbiz ERP has transformed the way we manage our operations. It's user-friendly and has helped us improve efficiency across all departments”

Rahul M
Rahul M
Manager at Lesol

All the A’s to your Q’s

What is a CRM for education?
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It is one system that holds student enquiries, follow-ups, and admissions together, so nothing is lost in sheets or chats.

Why do education institutes in India need a CRM?
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Enquiries come from many channels at once. A CRM makes sure each one is captured and followed up on time, which leads to more admissions.

Is it suitable for higher education like colleges and universities?
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Yes. It manages high enquiry volumes, application tracking across courses, and counsellor follow-ups, which suits higher education well.

Do you offer CRM software for schools?
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Yes. Schools use it as school CRM software in Kerala and beyond to capture parent enquiries, organise follow-ups, and track admissions across classes and branches.

Is this a good CRM for educational consultancy and study-abroad agents?
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Yes. It handles lead distribution, multi-country applications, documents, and follow-ups in one place, which fits consultancies well.

How is an education CRM different from an SIS?
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An SIS stores records of enrolled students. A CRM works before that, turning enquiries into admissions.

How long does setup take?
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Most institutes start within days. We handle setup, data import, training, and support.

Is there a free trial?
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Yes. You can begin with a 14-day free trial before you commit.

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