Sales Invoices
An invoice records the sale and the amount owed, with same-state or inter-state tax applied by place of supply.
Progbiz Accounting
Your books update themselves the moment you sell, buy, or get paid.
Tired of entering every sale twice, once for the bill and again in the books? Progbiz Accounting connects your accounts to sales, stock, and Progbiz CRM, so every invoice, purchase, and payment you record lands in the books on its own. Every branch's accounts sit in one place. Part of Progbiz ERP, built by Progbiz Private Limited.
Used by growing sales
teams across India
The Basics
Accounting software is a system that records every rupee your business earns and spends, and turns those records into reports like the balance sheet and profit and loss statement. It keeps your books in double-entry form, so every amount is matched on both sides. It replaces paper ledgers and Excel sheets with books that are always up to date.
Standalone accounting software slows you down because it sits apart from your billing, stock, and sales, so someone has to copy everything across by hand.
Connected Entries
In Progbiz Accounting, the books are not a separate job. Each business event you record creates its accounting entry at the same time.
An invoice records the sale and the amount owed, with same-state or inter-state tax applied by place of supply.
A supplier bill adds to what you owe, and stock comes in through the goods receipt or the bill itself.
Payments match bill by bill against open invoices, and advances apply to later bills.
Pay suppliers bill by bill, including advances and payments in other currencies.
Received cheques move from collected to deposited to cleared. Issued cheques are tracked until they clear.
Inventory runs on the same system, so your balance sheet includes real closing stock.
Features
Progbiz Accounting gives you complete double-entry books that run behind every sale, purchase, and collection.
Receipts, payments, journals, and contra entries each have their own voucher, and every entry posts to both sides.
See the balance sheet with trading and profit and loss accounts, plus the trial balance, general ledger, and journal report.
The accounts dashboard shows overdue and upcoming dues, a cash-flow chart, and top expenses, from today to this year.
Dues are grouped into 0 to 30, 31 to 60, 61 to 90, 91 to 180, and 180+ days, with colour flags you set.
Match your book entries to bank dates, and add bank-only transactions like charges or interest.
A cheque master tracks every leaf, and bounced cheques and recovery charges go to their own ledgers.
Each branch keeps dated exchange rates, and dues are tracked in the party's own currency.
Each branch uses its own tax categories, with HSN/SAC codes and taxable, exempt, or zero-rated items.
Cash and bank book, income vs expense trend, profit by item, and party-wise summaries, all exportable to Excel.
Money In, Money Out
Most cash problems come from dues nobody followed up on. Progbiz Accounting keeps money owed to you, and money you owe, in plain view.
See every customer's open bills and unapplied advances, with the oldest dues at the top.
Supplier dues and payables ageing flow straight into the accounts dashboard.
Set a credit limit and credit days for each customer, then choose whether a sale over the limit is warned or blocked.
Send quotations and invoices as PDFs on WhatsApp, and send the receipt the moment a payment comes in.
Split a bill into instalments, like 50% now and 50% in 30 days, and track each part on its own.
AI Assistant
Progbiz ERP includes an AI Assistant that answers questions across your accounts, sales, and stock, in simple language.
AI Data Assistant
Type or speak a question in everyday words, and ask a follow-up in the same chat.
You do not need to know report names or menus to get an answer.
Role-Aware
Managers get answers about their team. Staff get answers about their own work.
AI uses prepaid credits, so you pay only when you use it.
For Small Businesses
The best accounting software for small business in India is one you can start using quickly, without losing control of your books as you grow. If you are looking for the easiest accounting software to begin with, judge it on these four things.
Begin with billing and accounts, and add more only when you need it.
Each Progbiz ERP module can be bought on its own, but all of them work as one system when you add them.
Sales, purchases, and payments post to the books as you record them. Your accountant or CA still reviews the books and handles filings.
Progbiz runs in the cloud as online accounting software in India, from your web browser and the Android and iOS app.
Connected Work
Progbiz Accounting shares one platform with the rest of Progbiz ERP, so every team reports the same numbers.
The sale, the stock, and the ledger all change from a single invoice.
Your sales team converts an accepted quotation into an order or invoice, with no retyping.
When a payment is recorded, a WhatsApp receipt can go to the customer automatically.
When one branch sells to another, the matching purchase is created too, so each branch's profit stays correct.
How It Works
Progbiz Accounting follows each sale through six steps, grouped into four stages.
A quotation is sent, and once the customer agrees, it becomes a sales order.
The order becomes an invoice. The system deducts stock and posts the ledger entry automatically.
When the customer pays, the payment is matched against their open bills.
Your accounts dashboard and reports update, ready for review at any time.
On the Move
The Progbiz ERP mobile app keeps owners and managers in touch with the business when they are out of the office. It is available on the App Store and Google Play.
See the app work with your own data in a live demo.
Data Protection
Your books hold the most sensitive numbers in your business, and Progbiz protects them at every level.
Your company's records are kept apart from every other business on Progbiz.
Add, edit, delete, and confirm rights are set per feature and checked on every page.
Branch and department access can be limited to the people you choose.
When someone leaves, their login is switched off, and their open work is reassigned.
The user log shows who added, edited, or deleted which entry, and when.
Once a day is closed, its documents cannot be changed.
Sales orders and purchase orders can require approval from the people you choose.
Built by Progbiz Private Limited in Kannur, with files stored on Progbiz's own systems.
Getting Started
Setup time depends on how many branches you have and how much history you bring over. Our team shares a clear plan after your demo.
Your branches are set up with tax registration, bank details, and your chart of accounts.
Your customer list comes in through Excel upload, and our team helps you set up opening balances.
Voucher numbering, invoice formats, credit limits, and approval steps are set to how you work.
Your team learns the screens they will use every day.
Add more Progbiz ERP modules when you are ready:
Local Support
Progbiz is a Kerala company, so businesses here get support from people who know how local businesses run. If you are searching for the best accounting software in Kerala, local help matters as much as features. Our team works from Kannur, offers support in the language your team is comfortable with, and can talk you through setup and training options during your demo.
Pricing
The price depends on how many users you have and which Progbiz ERP modules you choose. Some features come only with certain plans, so your account manager confirms exactly what is included before you sign up. Contact us for a quote.
Choosing Software
Ask three questions before you decide. Do your sales, purchases, and payments reach the books without being typed twice? Can you see every branch's accounts in one place? Can your team use it daily without needing an accountant for every entry? If you can tick all three, the software fits.
If you also want stock, sales, and CRM on the same records as your accounts, see how Progbiz ERP brings them together.
Comparison
There is no single best accounting software in India for every business. Tally, Zoho Books, and BUSY are all well-known, and each suits a different kind of business. Here is a fair side-by-side, based on what each company lists on its own website.
| What you need | Progbiz | TallyPrime | Zoho Books | BUSY |
|---|---|---|---|---|
| Connected to CRM and inventory | CRM, inventory, and accounts on one platform | Inventory built-in | Inventory built-in, connects to Zoho CRM | Inventory built in |
| Multi-branch in one login | Yes, with branch-wise access | Multiple companies in one installation, with sync across locations | Locations on Professional plan and above, 2 to 8 by plan | Multi-branch on the Power plan |
| WhatsApp invoices and collections | Quotes, invoices, and payment receipts on WhatsApp | Invoices, payment reminders, and statements on WhatsApp | Payment reminders, payment links, and WhatsApp (credits bought separately) | Invoices and automatic payment reminders on WhatsApp |
| Mobile app | Android and iOS app | Reports in a mobile browser, plus the Docs by Ira app | Android, iOS, and Windows apps | Mobile app for reports, orders, and invoices |
| Local support | Team in Kannur, Kerala | Through Tally partners | Phone support, Monday to Friday | 24/7 live support and a partner network |
TallyPrime suits businesses that want a widely known accounting tool with a large partner network. Zoho Books suits businesses already using other Zoho apps. BUSY suits businesses that want billing, GST, and inventory in one package. Progbiz suits businesses that want accounts, sales, CRM, and inventory on one platform, with a support team in Kerala.
The Advantage
Here's what our customers experienced.
Working with Progbiz across time zones has never felt like a barrier. They're consistently reliable, creative, and full of fresh ideas without ever needing to be chased. What stands out most is how well they listen. They understand exactly what you need and deliver without endless back and forth.
FAQ
The best accounting software for small businesses in India is one that is easy to start with, links billing to your books, and can grow with you. Progbiz Accounting starts with billing and accounts, and lets you add inventory, CRM, and more later on the same platform.
Progbiz applies GST on every invoice, with HSN/SAC codes on items and same-state or inter-state tax based on place of supply. For return filing, e-invoicing, and e-way bills, our team will confirm what your plan includes before you sign up.
Yes. Each branch keeps its own tax registration, invoice numbering, and exchange rates, and owners see every branch together. Staff see only what their role and branch access allow.
Yes. Your customer and item lists can be imported from Excel, with any error pointing to the exact row. Our team helps you bring over ledgers and opening balances so your books match from day one.
Daily entries are easy because sales, purchases, and payments post to the books as you record them. For tax filings, audits, and year-end work, you should still work with an accountant or CA.
Yes. You can give your accountant their own login, with add, edit, delete, or confirm rights set by you. Reports also export to Excel if they prefer working in their own files.
Yes. Set a credit limit and credit days for each customer. When a sale crosses the limit, Progbiz either warns your staff or blocks the sale, depending on how you set it up for that branch.
Yes. Progbiz is based in Kannur, Kerala, and its support team helps businesses in the language their team is comfortable with.
The cost depends on the modules and number of users you choose. Progbiz prices by module, and your account manager confirms what each plan includes. Contact us for a quote.
Progbiz Accounting is accounting software in India built for businesses that have outgrown separate billing and books. Book a demo to see your own sales flow through to the balance sheet.