Biometric Devices
Face and fingerprint punches flow in with device, punch type, time, and location, matched to each employee.
Progbiz HRMS
From hiring to salary, without the spreadsheets.
Still collecting attendance from registers and WhatsApp messages? Progbiz HRMS brings hiring, attendance, leave, and salary into one place for businesses with several branches or staff out in the field. It connects to tasks and accounts in Progbiz ERP, built by Progbiz Private Limited in Kannur, Kerala.
Used by growing sales
teams across India
The Basics
HRMS software is a system that manages your employees from hiring to salary in one place. A human resource management system keeps employee records, attendance, leave, holidays, and salary details together, so HR does not have to work across registers, Excel sheets, and WhatsApp groups. It turns daily people admin into records you can check and report on.
Your HR process needs an HRMS when attendance, leave, and salary depend on manual records that do not match.
Attendance Sources
Not all your staff work from the same desk. Progbiz HRMS brings attendance from biometric devices and the mobile app, along with leave and holidays, into one place.
Face and fingerprint punches flow in with device, punch type, time, and location, matched to each employee.
Staff check in and out from the mobile app, with the device and GPS location saved.
Field staff record each site visit with the purpose, times, and a site photo.
Employees request leave with an attachment if needed, and HR approves or rejects it.
Holidays and weekly offs are set per branch, department, or section, so each team's calendar is right.
Bring in your existing employees through Excel import instead of typing them again.
Features
Progbiz HRMS covers the full employee journey, from the first application to the monthly salary run.
Post vacancies on a public careers page. Applicants send education, experience, expected salary, and resume through an Apply Now form.
Schedule interviews, assign recruiters, and move candidates through your own statuses. Candidates from social media lead ads come in too.
Personal, ID, and passport details, photo, branch, department, designation, and reporting manager, with an auto-generated employee code.
Store documents by type and folder, with issuing authorities and an approval workflow.
See entry and exit, required vs worked hours, balance, and overtime for every session.
Review late-ins, early-outs, overtime, and absent days, each with its own report.
Set leave types that need documents or allow half days, and assign leave patterns by branch, department, or section.
Each branch, department, or section gets its own holiday calendar and weekly offs.
Attendance log, approval reports, and deduction reports, all printable and exportable to Excel.
Payroll
Progbiz HRMS keeps salary details next to attendance and leave, so the month-end salary run starts from records that are already up to date. If you are comparing HRMS payroll software in India, check whether salary sits on the same platform as attendance, leave, and accounts.
Set basic, HRA, special allowance, bonus, and deductions for each employee, with start and end dates for every revision.
Progbiz calculates the payable amount from each employee's salary package and leave days.
Record date-wise deductions and remarks for any employee, each with its own report.
For project work, estimated labour cost is replaced by actual payroll cost at month-end, so project profit stays real.
Salary data sits on the same platform as Progbiz accounting software, so HR and finance work from one set of records.
One System
HR works better inside an ERP because attendance, tasks, and accounts share one system, so you can see who worked, where, and on what.
When HR software stands alone, attendance lives in one app and field work in another. In Progbiz ERP, a field employee's GPS check-in and their GPS-stamped tasks sit side by side, and the task dashboard shows who actually came in that day.
Progbiz HRMS is one module of Progbiz ERP, a 15-module platform that also includes Progbiz CRM, inventory management software, and accounts. Your whole business uses one login.
AI Assistant
Progbiz ERP includes an AI Assistant that answers questions across attendance, tasks, sales, and accounts.
AI Data Assistant
Type or speak a question in everyday words, and ask a follow-up in the same chat.
You do not need to know report names or menus to get an answer.
Role-Aware
Managers get answers about their team. Staff get answers about their own work.
AI uses prepaid credits, so you pay only when you use it.
For Small Businesses
The best HR software for a small business is one you can start using quickly and keep as you add branches and staff. Judge it on these four things.
Begin with employee records, attendance, and leave, and add more only when you need it.
Each new branch gets its own holidays, weekly offs, and leave rules, with no extra setup for the others.
Each Progbiz ERP module can be bought on its own, but all of them work as one system when you add them.
Progbiz is a cloud HRMS that runs in your web browser and on the Android and iOS app.
Connected Work
Progbiz HRMS shares one platform with the rest of Progbiz ERP, so people data and work data stay connected.
Managers see who actually came in, right next to the work assigned to them.
Branch holidays and weekly offs are skipped automatically when tasks are scheduled.
A departing user's running work is reassigned, so nothing is left hanging.
Applicants can come straight from social media lead ads into your candidate list.
How It Works
Progbiz HRMS follows each employee's month through six steps, grouped into four stages.
The employee checks in on a biometric device or the mobile app with GPS.
Attendance is recorded in the log, and leave requests are approved or rejected by HR.
At month-end, the payable amount is calculated from the salary package and leave days.
Attendance, approval, and deduction reports are ready to review and export.
On the Move
The Progbiz ERP mobile app keeps managers and field staff connected wherever they work. It is available on the App Store and Google Play.
See the app work with your own team in a live demo.
Data Protection
Employee records hold personal details, salaries, and documents, and Progbiz protects them at every level.
Your company's records are kept apart from every other business on Progbiz.
Add, edit, delete, and confirm rights are set per feature and checked on every page.
Branch and department access can be limited to the people you choose.
When someone leaves, their login is switched off at once.
The user log shows who added, edited, or deleted which record, and when.
HR documents can require approval before they are accepted.
Mobile attendance flags location spoofing.
Built by Progbiz Private Limited in Kannur, with files stored on Progbiz's own systems.
Getting Started
Setup time depends on how many branches and employees you have. Our team shares a clear plan after your demo.
Your branches, departments, sections, and designations are set up, with reporting lines.
Your employee list comes in through Excel import, ready for salary packages and documents.
Leave types, leave patterns, holiday calendars, and weekly offs are set to how you work.
Biometric devices and the mobile app are connected, and your team learns the screens they use.
Add more Progbiz ERP modules when you are ready:
Multi-Branch
Multi-branch HR management means each location keeps its own holidays, leave rules, and staff, while the owner sees everyone together. Progbiz HRMS works this way from the first day. Branch managers see their own teams, field staff attendance is captured with GPS wherever they work, and owners see every branch on one screen.
Pricing
The price depends on how many users you have and which Progbiz ERP modules you choose. Some features come only with certain plans, so your account manager confirms exactly what is included before you sign up. Contact us for a quote.
Choosing Software
Ask three questions before you decide. Does attendance come in from biometric devices and phones without manual entry? Can each branch keep its own holidays and leave rules? Does HR sit on the same system as your tasks and accounts? If you can tick all three, the software fits.
If you also want sales, stock, and accounts on the same records as your team, see how Progbiz ERP brings them together.
Comparison
There is no single best HR software in India for every business. Keka, Zoho People, and GreytHR are all well-known, and each suits a different kind of business. Here is a fair side-by-side, based on what each company lists on its own website, as of October 2026.
| What you need | Progbiz | Keka | Zoho People | greytHR |
|---|---|---|---|---|
| Connected to CRM, tasks, and accounts | CRM, tasks, and accounts on one platform | Payroll built in, plus a project services suite with deals and billing | Connects to Zoho Payroll, Zoho Expense, and Zoho Recruit | Payroll built in, with a marketplace for integrations |
| Multi-branch | Branch-wise holidays, weekly offs, and leave rules | Multi-state taxes and filings | Not stated on its homepage | Payroll compliance across all 28 states |
| GPS field attendance | GPS check-in, site photo visit reports, and fake-GPS detection | GPS and geo-fencing attendance | Time and attendance on its mobile app | Biometric, GPS, and face recognition attendance |
| WhatsApp alerts | WhatsApp inbox and broadcasts on the same platform | Not listed as a built-in feature | Not listed as a built-in feature | Not listed as a built-in feature |
| Local support | Team in Kannur, Kerala | 24x7 support, with offices in seven Indian cities | Online resource library and demos on request | Partner network and a Bengaluru head office |
Keka suits businesses that want HR, payroll, and project billing from one HR vendor. Zoho People suits businesses already using other Zoho apps. greytHR suits businesses that want full payroll compliance in one package. Progbiz suits businesses that want HR, tasks, sales, and accounts on one platform, with a support team in Kerala.
The Advantage
FAQ
The best HRMS for a small business is one that is quick to start, handles attendance and leave without manual work, and grows with you. Progbiz HRMS starts with employee records, attendance, and leave, and lets you add tasks, CRM, and accounts later on the same platform.
Yes. Punches from face and fingerprint devices flow into Progbiz with the device, punch type, time, and location, and are matched to each employee automatically.
Field staff check in and out from the mobile app, and the GPS location is saved with each entry. Visit reports add the site, purpose, times, and a photo, and fake-GPS detection flags location spoofing.
Yes. Holiday calendars and weekly offs are set per branch, department, or section, and leave patterns can be assigned the same way. Owners still see every branch together.
Yes. Employees can be imported from Excel, with duplicate protection and error messages that point to the exact row.
Yes. Post vacancies on a public careers page, receive applications with resumes, schedule interviews, and track candidates through your own statuses.
Yes. Managers with location access can see field staff on a live map in the mobile app, refreshed about every five minutes.
Yes. Your records sit in their own separate space, each person sees only what their role allows, and the user log records every change.
HR payroll software price depends on the modules and number of users you choose. Progbiz prices by module, and your account manager confirms what each plan includes. Contact us for a quote.
Progbiz HRMS is HRMS software in India built for businesses with several branches and staff in the field. Book a demo to see your own team's month, from check-in to salary.